The TT 550 – Compu clock uses the “Touch & Go” tag and you must have two reader heads, (One for IN & one for OUT.) The keypad is used to key-in the Job Number when you clock on a Job and when clocking OFF the Job you use the keypad to say WHY you are clocking off. I.e. Job complete // Waiting for spares // Machine Breakdown. Etc. Each employee is issued with TWO credit size card cards. One GREEN the other RED. The GREEN card is used for Time & Attendance. The RED card is used to clock ON or OFF jobs. (Job card)

Attendance ON/OFF
When the employee touches their GREEN TIME tag against the clock, the Date & Time displayed screen changes to show “Accepted” and the times written to the “Employee’s” data file. The clock will also “Beep” and the green LED lights up, to show the clocking has been saved. The PC does not need to be switched on as the Compu Clock is independent and up to 3 000 clockings can be saved.

Why do we need TWO cards? – Good question.
Not everyone clocks on Jobs! These are two totally different functions. But we need to monitor everyone for Attendance (time spent at work) and then we need to monitor the time spent on Jobs. You can have different employees clocking on the SAME job at the same time, we need to record which employee clocked on what Job.

ADD A JOB. (* NB - Only 90 Jobs can be OPEN at any one time.)
Go to SETUP – TT550 Job Codes. There is a list of available jobs 01 - 90
Your Job number J6342 - Hy-Pump32 - for SAA Airways = our index number #25
This allows you to look up YOUR long name for a report (J6342).
When you close the Job J6342 you can re-use the short name again (25)
A report with all the TOTAL HOURS spent on the Job is recorded, and WHO spent time on that Job.
Take you existing JOB CARD – i.e. J6342 and write a BIG “25” on it (#25 is married to your J6342)

Clock ON a Job - 2 steps
• Employee takes the RED Job card, enters the JOB he is working on i.e.“25”
• Touch the RED card on the “IN” reader.

• That’s as easy as it gets. John is now working on job “25” (your JOB J6342)
• NB – We did this to keep the system a SIMPLE as possible. How can you mess up entering 2 digits! 25 + Red card Remember the principal of. . . . . K.I.S.S.

The employee cannot beat the system. They have to account for there time no matter what.

Clock OFF Job - 2 simple steps

Employee takes his RED Job card, enters the Reason why he is clocking OFF i.e. “99”
Touch the RED card on the “OUT” reader. That’s it, done finished…

You have 20 reasons, but here is what comes with the system. WHY did they clock OFF the Job.

This is printed, laminated and nailed to the wall next to the OFF side of the clock. After 6 weeks they will know the codes, but leave it there anyway for the new guys.

Overview
So, on the Shop floor, we now know that John clocked ON job “25” @ 07.15 and clocked OFF the job @ 18.15 and the reason? “99” – Job complete.

What does the PC know! John clocked onto job J6342 at 07.15 and Job Completed (code 99) at 18.15 TurboTime calculates that he has worked 9 hours of Normal time, less lunch, plus Overtime on that Job.

What is positive?
• Firstly, and most importantly, it is easy for an illiterate worker to use.
• Measures Job Time. – Total Time spent on each Job.
• Measures Employee Time. Time spent working on different Jobs - Daily.
• Different employees can clock onto the same Job, at the same time.
• Measure how long it takes to complete a Job! (Start to Finnish)
• Calculate the total time & manpower it took for that Job.
• Shows all the ON & OFF times clocked for each Job.
• We calculate the Attendance (time spent on site)
• Shows why clocked OFF what job i.e. waiting for parts, breakdown, or completed.
• Keeps the Job information after the Job is complete. Your Job number AC63452
• This frees up number 25 to be used again on the next job your Job number AC99850
• You can now use this as a yard stick against the time spent on Jobs. I.e. spent 27.5 hours on the job, but only allowed 15.00 hours to complete Job AC63452?
• You will lose a lot of money fast, by quoting on Jobs like this!
• Unfortunately, the opposite is also true. If you over quote you lose potential orders.
• At least with this TurboTime – Job Timing, you now have a measuring tool.
• You can find the “sweet spot” and the jobs that are profitable to you & your business.

If you do not run your JOB reports Daily, you will be wasting your money!

What else could be negative about the system?

• You must run reports daily to see who never clocked off a job yesterday, etc.
• You can have as many saved Jobs as you want. BUT NOT more than 99 “OPEN” at any given time.

Your old Job 6342 info is automatically saved once you close the Job.
We know from hard learnt experience that the more key codes we allow the “workers” to key in! The more the chances they have to key in the wrong codes!
The 2 digit code is easy to key in. You and the PC know that the 25 is equal to job6342 and you still use the Job card that you have always had. (Just with a big 25 written on :-)
That is as close as we can get to make the system idiot proof.

At least this system gives you a lot of feedback and you can now measure how much time is allocated to any Job and how long it actually took. Also the time wasted by employees booking time to “Waiting for instructions”

YOU ARE PAYING FOR THEIR TIME WHILST THEY WAIT FOR INSTRUCTIONS.
Remember to add: - “Waiting for instructions”

If they book to much time to the job, you will pick this up against the time allocated to the job when you quoted. Then question why? – Machine problem? People problem or did you simply under-quote? Whatever the answer you now for the FIRST TIME have a total amount of HOURS it took to complete each JOB - AND - You now can measure the hours the employee “WORKED.”

The TT550J Job clock TCP IP reader available soon.

There are a number of options to get the data from the clock to the PC, as this clock works with:-

(A) Cable, i.e. run cabling from the clock to the PC. If the clock is not near the PC then you can use

(B) Data Shuttle (No cabling at all). The data shuttle is the size of a small cell phone and plugs into the bottom of the clock. It then automatically transfers the data from the clock to the data shuttle. Remove the data shuttle. Plug it into the docking station located next to the PC. Click on the transfer Icon and the data is sent to the PC. Nice and easy. No cabling required for this option.

(C) Modem. If the clock is far away, then you can connect a modem to the clock and you can phone the clock (obviously it needs a phone line) the clock will answer the call after “X” rings, i.e. 10 rings and then the data is transferred from the remote clock to your PC. How is that for easy!

(D) A number of these clocks can be linked together (daisy chain), These clocks will then send the data on a “Live” basis, and should the PC be off!, remember that each clock always stores the last 3000 clockings at any given time. In the unlikely event that the PC is stolen / hard drive crash, then you can install a new PC and have the ability to recover the last 3000 clockings from each of the Clocks.

This versatile time clock has many other features that are not mentioned herein such as unlocking a door, releasing a turnstile in different direction and even ringing a siren with warning signal to tell employees that Teatime is nearly over and then ring a different duration to inform them that the shift has started.

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